Meetings in person can allow for more natural conversations and nonverbal signals, which aren’t feasible in a virtual space. But with a little planning and effort, nonprofits can maintain efficient meeting dynamics even when switching to virtual formats.
Utilizing the best practices of the past makes it possible for virtual board meetings to be as effective as in-person sessions. Take note of the following suggestions to ensure that your meetings are effective and enjoyable:
Comprehensive Preparation
Virtual meetings require more extensive preparation than sessions in person. Before the meeting, directors should receive an agenda with clearly defined topics for discussion as well as the time limit for each. This will allow them to research any information required and prepare questions or ideas prior to the meeting.
Make sure you have meeting materials available early
It’s easy to lose your focus during a virtual meeting when you’re able check your the internet or social media. Make it a priority to provide all essential meeting materials, information, and documents at least one week prior to the session. This will prevent participants from getting bored during meetings and allow them more time to participate in discussions and take decisions.
Use a virtual board management software platform, like OnBoard to give your board members access to all the required items and resources ahead of the meeting. By doing so you can avoid common distractions of technical issues and connectivity problems that can disrupt or delay meetings. To avoid these issues, ask your board management software provider to test all equipment preparing the virtual board meeting and links for each participant prior to the meeting.
