A digital board meeting could be a great opportunity to discuss issues in the boardroom with remote participants. These meetings are an effective alternative to face-toface meetings and can be used with physical board meetings if needed. Virtual boardrooms can be used to improve engagement of remote directors, decrease paperwork and manage meetings more efficiently. In addition, the use of paperless meetings can lower costs for board members by eliminating printing costs and reducing travel costs.
Start by testing your software with attendees in person prior to the meeting. This will ensure that everyone is comfortable with the software and is able to follow along without difficulty. The meeting should be scheduled at a convenient time for everyone to avoid distractions. If possible, it is an ideal idea to conduct the meeting using video chat so that all directors be heard and can see the speakers.
It is crucial to be prepared for your online board meeting and plan an agenda prior to the meeting. This will enable you to save time and focus on other important issues. Make sure you have enough time to discuss every item on the meeting agenda. In addition, you should establish the tone of the meeting by adhering to the board meeting etiquette. For example, be sure to mute yourself when you’re not speaking and try not to interrupt the conversation by making personal comments or questions.
