Secure Board Communication With Chat, Messaging and Document Systems

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To work in team members, nonprofit board member need tools that are easy to use and facilitate communication. They handle sensitive information which could be a disaster in the wrong hands and must be kept secure. Despite the widespread acceptance of digital communications such as texting, email and messaging apps, they’re not secure enough for board business and make boards vulnerable to cyberattacks.

Nonprofit board members are volunteers who bring a wide range of skills, knowledge, and experience to the job. Many also have other responsibilities or careers. The multiple obligations and responsibilities, can make it difficult for them to maintain regular contact with one another.

The good news is that the right technology can make a difference. By using a chat, messaging and collaboration platform with a document management system or board management software, it is able to simplify the flow of information, preventing duplication and loss of data. It also helps protect against cyberattacks, and protect privileged documents and conversations.

Volunteer board members typically have access to highly sensitive information. Hackers are aware and target them with phishing attacks as well as ransomware, where criminals are threatening to release personal information unless they pay a certain amount of money. In addition to these risks, boards can be subject to regulatory repercussions and diminished trust if sensitive information is accidentally shared on unsecured channels such as email or a personal device. To avoid these issues the best solution is to include strict cybercheckboxes and an audit trail to safeguard the integrity of data.